vacancy List

JOB PURPOSE:

• The position is responsible to provide finance/ accounting support to ASYAD head office or Business units.

KEY ACCOUNTABILITIES:

• Prepare financial documents such as invoices, bills, and accounts payable and receivable.
• Manage the full accounts payable/ receivable cycle.
• Manage day-to-day transactions.
• Perform assigned period end close activities.
• Support quarter-end submission, additional and supplementary data collection and reporting.
• Complete financial reports on a regular basis and provide information to the finance team including and not limited to expense reports, top suppliers, accounts receivable status report and collection report.
• Assist the finance department and senior accounting staff members with various tasks, including preparing budgets, records, and statements.
• Prepare statutory accounts for assigned legal entities if required.
• Coordinating internal and external audits
• Act as document controller of all finance files and documents.
• Assist in improvement of internal controls related to the area of responsibility.

 QUALIFICATIONS & EXPERIENCE:

Qualifications

• Bachelor’s in finance/accounting or equivalent.
• Proficiency with Microsoft Office Suite; Excellent Skills with Microsoft Office.

Experience

• Minimum 0-3 years of experience in similar position.
• Experience with project related systems and software.
• Payroll handling Experience.
• Experience with ERP system is preferred.

Skills

• Good communication and interpersonal skills with good command of English language both written and spoken to establish good working relationship with customers and line/other interfaces.
• Customer care handling
• Good understanding of the usage of IT
• Ability to manage the accounts function independently.
• Outstanding attention to detail and accuracy
• Good command over English
• Excellent organizational and analytical skills
• Has a good working knowledge of standard computing, accounting software (preferably ‘SAP’)
• Advanced working knowledge of MS Office, specifically Excel
• Excellent commercial sense and interest in business
• Deadline oriented
• Ability to liaise with a wide range of people and to convey financial information to non- financial staff.
• Ability to identify, communicate and implement improvements.
• Interpersonal, negotiation and communication skills

JOB PURPOSE:

• Responsible for supporting the daily job duties of the Technology Unit including all admin support, business support.
• Support the Executive Chief Executive Technology in ensuring smooth functioning of the CET office.
• Responsible for ensuring meetings are effectively organized and recorded.
• Responsible of Managing internal communication from/to and within the Technology Unit.

KEY ACCOUNTABILITIES:

Admin Support:

• Responsible for scheduling and managing the Chief Executive Technology calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.
• Collect weekly/monthly/quarterly/annually updates and consolidate them from Technology functions and send them to the concerned personnel.
• Organizes and coordinates with service team international/domestic travel arrangements including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports.
• Provides support in arranging meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Operate and maintain office equipment.

Business Support:

• Works closely with the Chief Executive Technology on special projects and committee activities.
• Undertakes special assignments/projects on a wide variety of issues as requested by the Chief Executive Technology.
• Responsible for collecting Technology Unit scorecards.
• Provide monthly, quarterly, and annual reports on the progress of the Technology business plan.
• Provides technical guidance when required on planning, organizing, prioritizing, and overseeing activities to efficiently meet business objectives.
• Preparation and drafting correspondence, letters, memos, and emails.
• Manage/control the Technology task items for the team to ensure timely adherence to deadlines.
• Assist the Technology Unit in preparing materials for board and other committee meetings.
• Produce, update, and provide best practice support on complex MS documents, databases, and other departmental systems, advising colleagues when needed, and using own expertise to help improve processes.
• Identify, within the team, instances of non-compliance with the organizations policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these and escalating issues as appropriate.

Record Management and Correspondences:

• Maintain electronic filing system, ensuring processes and software are up to date and in working order.
• Organize and prepare complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for special reports.
• Preserve confidentiality and discretion on all matters pertaining to Units & CET Office, with a view to safeguarding the image of the company.

Internal Communication:

• Facilitate communication between the CET and various teams within the technology department.
• Develop and maintain a monthly communication plan for the Technology Unit.
• Assist in drafting and disseminating internal announcements, memos, and updates.
• Coordinate meetings, including scheduling, agenda preparation, and minute-taking.
• Manage the CET’s calendar and prioritize appointments and meetings.

Graphic Design:

• Create visually appealing graphics, presentations, and other design materials for technology-related projects, posters, banners …etc.
• Work closely with the CET and other stakeholders to understand design requirements and objectives.
• Ensure that all design materials adhere to brand guidelines and reflect the companys image and values.
• Continuously innovate and explore new design trends and techniques to enhance the quality and effectiveness of visual communication.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:

• ASYAD Corporate Units
• ASYAD Business Units
• Management Committee

External:

• External Stakeholder
• ASYAD Strategic Business Partners

 QUALIFICATIONS & EXPERIENCE:

Qualifications

• Bachelor’s degree in graphic design, Communications, Business Administration, IT related domains or any relevant field.
• Proficiency in graphic design software such as Adobe Creative Suite (Photoshop, Illustrator, InDesign).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and a commitment to producing high-quality work.
• Ability to work effectively both independently and as part of a team.
• Flexibility and adaptability to changing priorities and deadlines.
• Knowledge of technology industry trends and terminology is a plus.

Experience

• 0-3 years’ experience in a similar felid.
• Familiarity with project management tools and platforms.
• Experience with graphic design and video editing software.

Skills

• Maintains a high level of confidentiality.
• Verbal Communication
• Good Finance knowledge
• Communicates Effectively
• Professional and courteous manner
• Detail-oriented.
• Planning and Organizing
• Time Management
• Capable of interacting effectively and professionally with different types of stakeholders.
• Excellent communication skills (oral, written, presentation)
• General computer literacy (Microsoft Office e.g., Word, Excel, PowerPoint, etc.) mandatory
• Graphic designing skills (Adobe Illustration, Adobe Photoshop, etc) mandatory